Top 3 E-mail Attachment Considerations

Many onliners do not realize the very important issues they need to consider before sending attachments via e-mail. Here are the Top 3 issues to think about when sending e-mail attachments:

1. File Size: Before sending any files, take the time to determine their size. Anything over 300K (300,000 bytes) should be compressed or "zipped" up. Multiple attachments add up very quickly and could shut down the other side's server or fill their inbox causing subsequent e-mail to bounce! Photographs should always be reduced to no larger than 600 pixels in width before sending. If you don't know how -- learn!
   
   
2. Attachment Format: You'll never go wrong if your send your documents in PDF format. PDFs are not operating system or software specific and the reader is now installed on most computers and is a free download. Those who do not have Word or Excel software, just as an example, would not be able to open files in those formats. Again, asking first what format the other side prefers can avoid you sending files they will be unable to open.
   
   
3. Ask First: Before sending any attachments, always ask the other side first when would be the best time to do so. Then be sure to send at that prearranged time. For business attachments, never send unannounced attachments after business hours when the other side may not be there to keep their inbox clear.

Just like anything online, thinking about how your actions can affect those you communicate with will go along way towards being perceived as tech savvy and a pleasure to communicate with!